APEX Post-Event Report (2026)

About the Post-Event Report

A Post-Event Report (PER) is the definitive after-action record of an event. The 2026 Edition preserves the original nine sections (A–I) field-for-field and adds four new sections aligned to current industry practice: J Sustainability & Carbon Impact, K Accessibility & Inclusion Outcomes, L Cybersecurity & Data Incident Protocol, and M AI-Enabled Service Outcomes.

Click any section to expand Toggle the right-edge button to view sample data * indicates a required field

The PER is meant to be assembled by the lead planner, but data should be supplied by the entity with primary responsibility for that area. Note the following:

Timing

Complete within 30 days of event close while data is fresh and stakeholders are still engaged.

Required fields

Fields marked with * are required. For required fields without applicable data, enter "NA" rather than leaving blank.

Repeatable sections

For multi-hotel events, repeat Section D for each property. For multi-contact events, repeat Section B for each contact (planner, host, primary venue, exhibit manager, etc.).

Auto-calculated rows

Use the auto-calculated rows in Section D as a self-check. If computed slippage and pick-up percentages do not reconcile to manual figures, flag in the comments.

2026 Sections (J–M)

The four new sections are optional for events where the data was not captured. Where it was, complete fully — these sections are how EIC benchmarks industry maturity year over year.

Distribution

Distribute the final report via the channels logged in Section I to all stakeholders within 14 days of completion. Archive alongside the original RFP, ESG, and contracts to form a complete event-cycle record.

Bottom line

A PER reconciles what was contracted vs. what was delivered. Pick-up shortfalls, attrition exposure, and overspend are visible only when measured.

Leverage business

Strong, documented attendance and room-block performance gives the planner negotiating power on the next cycle's contract.

Decision tool

Patterns surface only across multiple PERs: which formats draw, which day-parts hold attention, which destinations support international travel.

Leverage career

Planners who can produce a clean PER and a forward-looking action list demonstrate strategic, not just tactical, capability.

Jump to Section

Actual Attendance

2,547

vs. 2,500 expected · +1.9%

Section A · Field 18

Peak Night Rooms

1,842

across 6 hotels · Section C

Section C

% to Peak

96.4%

Actual / Final Block

Section D · Auto-calc

Carbon (tCO₂e)

1,124

EIC Sustainable Event Standards

Section J · NEW 2026

Establish the fundamental identity of the event, its facility, and its attendance figures. All counts are post-event actuals unless otherwise noted.

Event Name *

2026 Global Healthcare Innovation SummitOfficial event name

Event Organizer / Host *

International Healthcare Leadership CouncilLegal name of host organization

City *

ChicagoEvent city

State / Province *

IllinoisState / Province

Country *

United StatesCountry

Published Start Date *

Monday, October 12, 2026Day & date

Published End Date *

Thursday, October 15, 2026Day & date

Organizer / Host Overview

A global network of healthcare leaders advancing clinical innovation through cross-border collaboration. Founded 1998, 12,000+ members in 40 countries.Mission, philosophy, purpose

Event Objectives

Advance healthcare innovation practice, build practitioner community, and showcase emerging clinical technologies to 2,500+ professionals.What the event aimed to achieve

Event Web Address

ghis2026.orgPublic event URL

Primary Event Facility Name *

McCormick Place · West BuildingMain venue name

Attendance Figures

Original Expected

2,500—

Pre-Registered

2,318—

On-Site Registrations

329—

No-Shows

100—

Exhibitors Attending

280—

Actual (incl. exhibitors) *

2,547—

Domestic Attendees

1,732—

% Domestic

68%auto-calc

International Attendees

815—

% International

32%auto-calc

Recurring Event — Last Cycle

Last Start

Oct 13, 2025—

Last End

Oct 16, 2025—

Last Facility

Boston Convention & Exhibition Ctr—

Last City

Boston—

Last State

Massachusetts—

Last Country

USA—

Event Information Comments

Domestic / international split aligned with rolling 5-yr trend. On-site registration overage absorbed by walk-in capacity at McCormick West.Free-text observations

Capture each key stakeholder. Repeat this section for every additional contact (planner, host, primary venue, exhibit manager, housing manager, etc.).

Prefix

Dr.—

Given Name *

Maria—

Middle Name

Elena—

Surname Prefix

de—

Surname *

Castellanos—

Suffix

CMP—

Name Title

PhD—

Preferred Name

Marie—

Job Title *

Senior Director, Global Events—

Employer *

International Healthcare Leadership Council—

Mailing Address Line 1 *

840 North Michigan Avenue—

Mailing Address Line 2

Suite 1820—

City *

Chicago—

State / Province *

Illinois—

Postal / Zip *

60611—

Country *

USA—

Phone *

+1 (312) 555-0142—

Mobile

+1 (312) 555-0177—

Fax

+1 (312) 555-0143—

m.castellanos@ihlc.org—

Web Address

ihlc.org/team/castellanos—

Repeat this section for each additional contact.

Top-line sleeping room data across all properties used. Per-hotel detail belongs in Section D.

Hotels Used

6—

Peak Night Rooms

1,842—

Hotel Room Comments

Citywide block. Headquarters property = Hyatt Regency McCormick. Bureau-managed across 6 properties; no slippage above 4%.Observations on hotel utilization

Per-hotel detail. Repeat this entire section for each property. Pick-up rows are completed by the housing bureau or property; auto-calculated rows reconcile against manual entries.

Hotel Name *

Hyatt Regency McCormick—

Singles Used

412—

Doubles Used

186—

Suites Used

22—

Comp Rooms

12—

Staff Rooms

28—

Sub-Blocks

3—

Block Contracted Date

Aug 12, 2024—

Final Block Date

Sep 15, 2026—

Cut-off Date *

Sep 22, 2026—

Pick-up at Cut-off

578—

Daily Pick-Up Tracker

Metric	D1	D2	D3	D4	D5
Day & Date	Oct 12 Mon	Oct 13 Tue	Oct 14 Wed	Oct 15 Thu	— remaining days unused —
Block (contracted) *	520	620	620	520
Final Block	505	605	605	505
90-Day Pick-Up	402	521	525	410
60-Day Pick-Up	458	568	572	462
30-Day Pick-Up	478	584	588	481
21-Day Pick-Up	485	590	594	485
14-Day Pick-Up	492	596	600	490
7-Day Pick-Up	498	601	602	495
Actual Pick-Up *	500	602	605	495
Requested Oversell %	3%	3%	3%	3%
Actual Oversell %	0%	0%	0%	0%
Slippage from 21-Day	−3.1% (auto-calc)
% Sold of Contracted	96.9% (auto-calc)
% Sold of Final	99.7% (auto-calc)
% to Peak *	96.4% (auto-calc)
Toggle Demo Data on the right edge to view sample pick-up tracker.

Room Block Comments

96.4% to peak — strongest performance in 5-yr trend. Cut-off date not exercised; bureau coordinated wash list.Observations on room block performance

Repeat this section for each additional hotel.

Function-by-function food & beverage actuals. "Held / Guaranteed / Fed" tracks function attendance commitment vs. actuals.

Largest F&B Attendance

2,180—

F&B Function Schedule (held / guaranteed / fed)

Function	D1	D2	D3	D4	D5+
Break — held	2	3	3	2	—
Break — guaranteed	2,400	2,400	2,400	2,200	—
Break — fed	2,287	2,394	2,381	2,108	—
Breakfast — held	1	1	1	1	—
Breakfast — guaranteed	1,800	2,200	2,200	1,800	—
Breakfast — fed	1,694	2,081	2,123	1,742	—
Lunch — held	1	1	1	0	—
Lunch — guaranteed	2,200	2,400	2,400	—	—
Lunch — fed	2,118	2,341	2,376	—	—
Reception — held	1	1	0	0	—
Reception — guaranteed	2,000	2,200	—	—	—
Reception — fed	1,887	2,180	—	—	—
Dinner — held	0	1	1	0	—
Dinner — guaranteed	—	1,200	1,800	—	—
Dinner — fed	—	1,156	1,742	—	—
Toggle Demo Data on right to see Day-by-day held / guaranteed / fed.

ICW F&B Function Schedule

In-Conjunction-With (ICW) F&B functions tracked separately. Same held / guaranteed / fed structure, ICW Breakfast through ICW Dinner across Days 1–14.

F&B Comments

Sustainability commitments held: 100% reusable serviceware, 38% local sourcing, 1,240 lbs food rescue donated to Greater Chicago Food Depository.Observations on F&B performance

Total function-space utilization across general sessions, breakouts, registration, lounges, offices, and tabletop exhibits.

Largest Function Attendance *

2,547—

Rooms with Extensive AV

12—

Total Concurrent Breakouts

68—

Largest Daily Concurrent *

14—

Concurrent Seats

2,800—

Ancillary Spaces

# Reg Areas

3—

# Lounges

4—

# Offices

6—

# Tabletops

0—

2026 Modernization — ISDN and T-1 Lines removed as legacy connectivity.

Move-In / Tear-Down

Move-In Days

2—

Move-Out Days

1—

Tear-Down Days

1—

Function Space Comments

McCormick West halls F1–F2 supported main stage; lounges across 2nd floor. Ethernet failover used Day 2 for matchmaking platform.—

Exhibit floor utilization, exhibit categories, and supporting infrastructure.

# Exhibits

312—

# Exhibiting Companies

280—

Gross sq ft *

142,000—

Gross sq m *

13,192—

Net sq ft *

98,400—

Net sq m *

9,141—

Move-in Days *

3—

Move-out Days *

2—

Show Days *

3—

Show Days (e.g. M–W) *

Tue–Thu—

Show Hours

10:00–17:00 daily; 10:00–15:00 final day—

# with Extensive AV

42—

GSC Move-In Days

5—

# Exhibitors w/ F&B

38—

Exhibit Space Comments

Net-to-gross 69%. Hard-wall sponsor pavilions in 6 corner positions; AV-heavy demos centralized in Innovation Theater zone.—

If the event recurs, capture the next confirmed cycle so venues and suppliers can hold space.

Next Open Date

Oct 18, 2027—

Next Facility

Orange County Convention Center—

Next Start

Mon, Oct 18, 2027—

Next End

Thu, Oct 21, 2027—

Next City

Orlando—

Next State

Florida—

Next Country

USA—

Future Dates Comments

Contracted Aug 2026 with OCCC West Hall. Block size adjusted +8% per pick-up trend.—

Document who completed the report, when, and to whom it was distributed. Use the revision block at the bottom to record any post-distribution revisions.

Completed On *

Nov 6, 2026—

Completed By Name *

Maria Castellanos, CMP—

Title *

Senior Director, Global Events—

Employer *

International Healthcare Leadership Council—

Delivered On *

Nov 8, 2026—

Recipients

#	Name	Title	Organization	Email / Address
1	James Patel	VP, Strategy	IHLC Board	j.patel@ihlc.org
2	Anna Müller	GM	McCormick Place	amuller@mccormickplace.com
3	Carlos Reyes	Director	Choose Chicago CVB	creyes@choosechicago.com
4	Priya Mehta	Account Mgr	onPeak Housing Bureau	p.mehta@onpeak.com
Toggle Demo Data to view sample recipient list.

Revision Tracking

Revised On	Revised By	Delivered Via	Delivered On	Recipients (re-distributed)
Nov 22, 2026	M. Castellanos	Email	Nov 22, 2026	All Section I recipients
No revisions logged.

Aligned to the EIC Sustainable Event Standards. Capture only what was actually measured; mark "NA" where not applicable.

Carbon (tCO₂e)

1,124—

Waste Diversion %

82%—

Local / Seasonal F&B %

38%—

Food Rescue (lbs)

1,240—

Sustainability Comments

EIC SES Gold awarded. 100% reusable serviceware, paper-light registration, hybrid streaming offset 18% of avoided travel.—

Beyond ADA / EU compliance: capture what was actually offered and used.

Accommodations Requested

87—

DEI Scholarships

42—

Real-time Translation Languages

Spanish, Portuguese, Mandarin, Japanese, Arabic, French — 6 languages live in keynotes; on-demand transcripts in 12.List languages offered

Accessibility & Inclusion Comments

3 sensory rooms in West Hall mezzanine. Service-animal relief area on Level 1. Mobility-priority seating in all keynotes.—

Captures information-security posture during the event, not just IT outages.

Incidents (count)

0—

Cybersecurity & Data Incident Comments

Zero incidents. Two phishing attempts impersonating registration system blocked at email gateway. Debrief held Nov 4 with venue IT and McCormick security.—

Tracks adoption of AI-enabled services: session summaries, on-demand publishing, transcripts, matchmaking.

Sessions Published On-Demand

142—

On-Demand Views (90 days)

38,420—

AI Services Comments

Session summaries generated within 4 hours of session close. AI matchmaking drove 6,200 attendee-to-attendee meetings (vs. 2,100 prior cycle).—

Post-Event Report

About the Post-Event Report

Instructions for Use

Timing

Required fields

Repeatable sections

Auto-calculated rows

2026 Sections (J–M)

Distribution

Why Complete a Post-Event Report?

Bottom line

Leverage business

Decision tool

Leverage career

Attendance Figures

Recurring Event — Last Cycle

Daily Pick-Up Tracker

F&B Function Schedule (held / guaranteed / fed)

ICW F&B Function Schedule

Ancillary Spaces

Move-In / Tear-Down

Recipients

Revision Tracking