Accepted Practices Exchange
Events Industry Council
APEX
City Profile
Site Profile Full
Destination-level profile — DMO / CVB identity, air and ground access, hotel inventory, DMC ecosystem, taxes, walkability, and 2026 destination maturity.
2026 Edition · Aligned to CMP International Standards
Contents
Section I · General InformationDMO / CVB identity, safety
Section II · Destination ProfileAir & ground access, hotel inventory, DMC ecosystem, taxes, walkability, 2026 maturity
Section III · Convention Center ProfilePrimary convention center capacity
Section IV · Transit & ParkingPublic transit, parking, freight access
Original Final Report of the APEX Site Profiles Panel approved June 2007 · 2026 Edition modernized for sustainability, accessibility, cybersecurity, and AI-enabled service capability.
© 2026 Events Industry Council · Distributed under APEX (Accepted Practices Exchange)
IGeneral InformationStrategic Planning
Establish the destination identity and DMO / CVB primary contact.
Profile Details
Date Profile Last Updated
Profile Last Updated By
First Name / Initial
Middle Name / Initial
Surname
Job Title
Employer
DMO / CVB Details
Destination Marketing Organization / Chamber of Commerce
Mailing Address
City
State / Province
Zip / Postal Code
Country
Telephone (with country & area codes)
Sales Office Telephone
Fax (with country & area codes)
Web Site
General Locality Comments
Safety & Security
Emergency Management Plan In Place?
Yes
No
Plan available to customers?
Yes
No
Safety & Security Comments
IIDestination ProfileSite Management
Air and ground access, hotel inventory, DMC ecosystem, taxes, walkability, cultural assets, business-events economic data, and (NEW 2026) destination-level sustainability, accessibility, and cybersecurity maturity.
Destination Identity
Peak Season
Climate (annual avg high/low)
Time Zone
Languages Spoken
Currency
Local Convention Center Name
Air & Ground Access
Nearest Airport (city center)
Airport Code
# Daily Direct Flights from Major Hubs
City Center Accessibility (multi)
Train
Bus
Shuttle
Subway
Ride-share
Walking
Other:
Hotel Inventory & Capacity
# Hotels in Area
Total Guest Rooms in Metro
Rooms within 1 mile of Convention Center
Largest Ballroom in City — Property
Largest Ballroom — Sq Ft / Sq M
Largest Exhibit Space — Property
Largest Exhibit — Sq Ft / Sq M
DMC & CVB Ecosystem
CVB / DMO Primary Contact
DMC NameSpecialtyContactPhone / Email
Taxes & Incentives
Hotel / Lodging Tax %
Sales Tax %
F&B Tax %
CVB / Government Incentives Available
Walkability & Cultural Assets
Walk Score (1–100)
Major Cultural Assets within 2 miles (multi)
Major museums
Theatre district
Sports stadiums / arenas
Historic district
Waterfront / parks
Major shopping district
Restaurant district
Entertainment / nightlife
Other:
Business Events Economic Data
Annual Convention Visitors
Annual Business Events Economic Impact
New in 2026 Edition — Sustainability, Accessibility, Cybersecurity at city / destination level below.
2026 Destination Maturity
Destination Sustainability (multi)
Destination GSTC certification
City climate-action plan
Public transit ≥ 50% modal share
EV charger density (avg per sq mi)
EIC SES-aligned venues ≥ 5
Other:
Destination Accessibility (multi)
Accessible airport-to-downtown transit
100% accessible-taxi fleet option
Public-space tactile wayfinding
Sensory-friendly venue inventory
Sign language interpreter network
Other:
Destination Cybersecurity (multi)
CVB-led cyber readiness program
Public Wi-Fi WPA3 across business district
Smart-city ISO 27001 attestation
Other:
IIIConvention Center ProfileSite Management
Summary of the city's primary convention center capacity and infrastructure.
For each major convention center serving this destination, complete or attach Appendix F (Convention Center Site Full).
Function Space — Summary
Total Function Space — sq ft / sq m
Total Meeting Room Space — sq ft / sq m
Total Exhibit Hall Space — sq ft / sq m
First Aid Station near Function Space Area?
Yes
No
# Pay Telephones near Function Space
# House Telephones near Function Space
Restrooms near Function Space Area?
Yes
No
# Women's Restrooms
# Men's Restrooms
# Stalls Per Restroom
1–4
5–10
11+
Restrooms Can Be Converted (e.g. men's to women's)?
Yes
No
Floor Plan (locations where signs/banners can be hung) Available?
Yes
No
Policy Regarding Signs / Banners in Function Space & Public Space
Number of Meeting Rooms
Largest Capacity (theater)
Smallest Capacity (theater)
Largest Meeting Room / Ballroom — sq ft / sq m
Largest Room Ceiling Height
General Function Space Comments
Function Space Detail — Per-Room Sub-Form (repeat for each room)
Complete the following for each function room. Repeat the entire sub-form for each additional room.
Name of Space
Length (ft / m)
Width (ft / m)
Area (sq ft / sq m, excluding columns/obstructions)
Ceiling Height — Lowest Point
Ceiling Height — Highest Point
Height to Soffit
Capacity TypeCapacity
Theatre Set-up
Conference Style Set-up
U-Shaped Set-up
Classroom Set-up
Hollow Square Set-up
Rounds of 8
Rounds of 10
Reception
# Tabletop Exhibits
# 8' x 10' Exhibits
# 10' x 10' Exhibits
Windows?
Yes
No
If Yes — Windows Open?
Yes
No
If Yes — Windows Have Blackout Drapes?
Yes
No
Permanent Set?
Yes
No
Permanent Dance Floor?
Yes
No
Permanent Sound System?
Yes
No
If Yes — Sound System Distribution
Ceiling
Lectern
Permanent Public Address System?
Yes
No
Permanent Repeater?
Yes
No
Built-in Screen(s)?
Yes
No
If Yes, complete the following:
Screen Length (ft / m)
Screen Height (ft / m)
Alignment
Side-Set
Center
Permanent Projection Equipment?
Yes
No
Quick-Compare Inventory (all rooms in one table)
Room NameSq FtCeiling Lo–HiTheatreConfU-ShapeClassroomHollow SqRds 8Rds 10Reception
Exhibit Hall (if applicable)
Total Exhibit Hall Space — sq ft
Total Exhibit Hall Space — sq m
Floor Load Capacity (lbs / sq ft)
Column Spacing
Hall Ceiling Height
Food & Beverage
Number of Restaurants On-Site
Cuisine Types
Outlet NameCuisineCapacityHoursPrivate Dining?
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
☐ Yes ☐ No
Banquet Capacity (largest seated)
Banquet Capacity (largest reception)
F&B Capabilities (multi-select)
In-house catering only
Outside catering permitted
Kosher kitchen on-site
Halal kitchen on-site
Vegan / vegetarian capable
Allergen-free preparation area
Sustainable / local sourcing
Off-site catering permitted
Liquor license on-site
Other:
New in 2026 Edition — Sustainability certifications below.
Sustainability Certifications (NEW 2026)
Certifications held (multi-select)
EIC Sustainable Event Standards — Bronze
EIC Sustainable Event Standards — Silver
EIC Sustainable Event Standards — Gold
EIC Sustainable Event Standards — Platinum
ISO 20121
B-Corp
LEED Silver / Gold / Platinum
Green Key
Green Globe
Other:
Sustainability Practices (multi-select)
Carbon footprint reporting (GHG Protocol)
100% renewable electricity
On-site composting
Single-use plastic eliminated
Local / seasonal F&B sourcing ≥ 30%
Waste diversion ≥ 75%
Water reclamation
Daylight harvesting / smart lighting
Other:
Food & Beverage Comments
IVTransit & ParkingSite Management
Public transit, parking, dock / freight access at primary venue(s), and EV charging.
Parking
Self-Parking Spaces
Valet-Parking Spaces
Bus / Coach Parking
Self-Park Daily Rate
Valet Daily Rate
EV Charger Count
EV Charging
Level 2 (J1772)
Tesla / NACS
DC Fast (CCS)
None
Loading Dock & Freight
Loading Dock Count
Dock Door Height
Dock Maximum Truck Length
Freight Elevator Count
Largest Freight Elevator (LxWxH)
Freight Elevator Capacity (lbs)
Shuttles & Ground Transport
Complimentary Airport Shuttle?
Yes
No
House Cars Available?
Yes
No
Ride-share pickup zone?
Yes
No
Transportation & Parking Comments